Candidate Experience Coordinator - People & Culture

Sydney, New South Wales, Australia | Recruitment | Full-time | COVID-19 remote


Quantium are continuing to hire with all interviewing and on-boarding done virtually due to COVID-19. We look forward to meeting you in person when our offices re-open and it is safe to do so.

Founded in 2002, Quantium combines the best of human and artificial intelligence to power possibilities for individuals, organisations and society. Our solutions make sense of what has happened and what will, could or should be done to re-shape industries and societies around the needs of the people they serve.

The opportunity  

An exciting opportunity for a Candidate Experience Coordinator to join our fast paced and high performing recruitment team.

The Candidate Experience Coordinator is a coalface role delivering an outstanding experience to candidates interviewing with Quantium. This person is responsible for dealing directly with candidates to schedule and setup interviews and to facilitate rapid progression through the interview process.  This person is also responsible for running and maintaining job ads and supporting brand awareness campaigns.  Finally, this person is responsible for data analysis and reporting for the talent acquisition function including administration associated with ISO compliance.

This is a great role for someone who loves administration and process, and is now looking to leverage their exceptional coordination background to provide a great candidate experience.

Key Responsibilities

  • Coordination of candidate experience through the interview process in a manner that generates high candidate satisfaction and high recruitment team satisfaction
  • Running and maintaining job ad’s that are effective and relevant
  • Manage the LinkedIn recruiter homepage
  • Produce regular and ad hoc reports required by the recruitment team, including but not limited to the weekly Executive report
  • Provide administrative support for compliance
  • Provide ad hoc administrative support to the Recruitment team in Australia

What does success look like?

  • All interview requests actioned within 24 hours from request being sent by recruiters
  • Candidates moving through the interview process at minimum one interview per week
  • Candidates delighted by the Quantium interview experience
  • Stakeholders (internal and external) are highly satisfied with logistical scheduling support of interviews
  • Regular and ad hoc reports being produced with 100% accuracy on a timely basis
  • Head of Talent Acquisition is relying on you for regular reports
  • Candidate feedback survey being performed with 100% accuracy and delivering insights
  • Job Advertisements represent the Quantium Brand and support the attraction of top talent
  • Job ads on the Quantium website are relevant and links working 100% of the time

Do you have a bullet point checklist for me to check off my suitability?

We know people are not bullet points but sure thing! 

  • 4+ years working in a similar administration role that includes reporting
  • High attention to detail
  • Advanced MS skills including advanced excel
  • Ability to work in a high paced environment
  • Great people and communication skills 

More about Quantium

As one of the world’s fully diversified data science and AI leaders we operate across every sector of the economy and we’re growing fast - with growth comes opportunity! We’re passionate about building out our team of smart, fun, diverse and motivated people.

We actively foster a culture where our people can stretch themselves to reach their full potential. We also know that work has to work for you, and modern life is fast paced and balance can be tricky. You want to work where you are respected and valued as an individual, not a number. Quantium embraces a flexible and supportive environment dedicated to powering possibilities for our team members, clients and partners.

Join our team of intelligent and fun people in an environment where colleagues quickly become friends. You might find our team working hard trying to solve tough, commercial problems for our clients or winding down with a drink in hand on a Friday afternoon. We also believe there is more to a successful career than just hard work and recognise the need to balance personal and family commitments with work. You'll also enjoy plenty of social events, including company overnight trips, and our offices are stocked with snacks and drinks all year round.

Quantium are an equal opportunity employer and value diversity. We are a multicultural team of various beliefs, sexual orientations and gender identities. We celebrate our diversity of race, religion, colour, national origin, gender, sexual orientation, age, marital status and disability status.

Please note, this role is not suitable for Graduates. If you are a graduate and you’d like information about our Graduate Academy please visit

If you submit an application or expression of interest to The Quantium Group Pty Ltd, we may disclose your application or expression of interest on a confidential basis to our related companies, and joint venture companies, including Quantium Health Pty Limited.  We will only make such disclosures for the purpose of considering your application or expression of interest and opportunities in those organisations.